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Executive Assistant

Company: Addison Group
Location: Binghamton
Posted on: November 28, 2019

Job Description:

Executive Assistant

Our client, a boutique financial firm, is seeking an exceptional Executive Assistant to support a number of investment professionals.

Responsibilities : HEAVY HEAVY calendar management and travel (both international and domestic). Often a lot of last minute plans that need to be made. MUST HAVE experience with CONCUR (travel and expenses). Need to have the no job is too small mentality. The office is 35 people right now so they have to be okay with grabbing lunch, coffee, for their bosses if asked. They will also provide back up support to other Admins if they are out of the office. Need to be very responsive with emails and getting back to people quickly. Very busy office and personality is crucial. Cannot be shy or timid, a go getter.

NEED to answer emails after hours and on weekends.

Salary: 75-85k. 10% bonus

Main Duties

Provide professional administrative support to assigned executives in all aspects of their work

Heavy calendar management with the ability to deal with multiple conflicts and time zones with ease

Arrange complex international and domestic travel agendas, prepare comprehensive itineraries including flights, hotels, transfers etc.

Assist with pre-meeting materials, research information as needed and updating of presentations using PowerPoint, high attention to detail required.

Proactively manage correspondence, including filtering emails, phone inquiries, and posted correspondence

Responsible for expense reporting and itemizing receipts

Develop and maintain excellent relationships with all internal and external contacts

Assist in ad hoc projects with high attention to detail

General administrative duties such as; filing, photocopying, room bookings etc.

Work alongside other Executive Assistant's and provide back up support when needed, be a pro-active team player

Skills/Competencies

7 years of applicable administrative experience preferred

Willing to take ownership and responsibility whilst also enjoying being part of a growing team

Demonstrated ability to make accurate and timely administrative judgments, while remaining calm and professional under pressure

Excellent organizational skills; impeccable attention to detail and professionalism

Strong communication and interpersonal skills: poised, polished and articulate

Resourcefulness and a proactive attitude with the ability to stay one step ahead

Extensive experience with Microsoft Outlook, Word, PowerPoint skills.

#LI5 #LI-MC1

Keywords: Addison Group, Binghamton , Executive Assistant, Other , Binghamton, New York

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