Minimum Qualifications EDUCATION & REQUIREMENTS:
Education Level Required: High school diploma
Equivalent Experience Required: A minimum of 5 years' of
- Required Knowledge & Skills: Strong written and oral
communication skills are required. Excellent telephone etiquette,
high level word processing, spread sheet development, database
management, preparation of presentation materials, strong
organizational skills, discretion and good judgement are essential.
The successful candidate must have the ability to work
independently. Proficiency with Excel, Access, PowerPoint and Word
Duties Description BASIC FUNCTION: Works under the direction of
the Regional Director providing administrative and coordination
support for state projects and programs. Works as part of the
project team for Project Manager(s) as needed.
Provide a wide range of administrative and secretarial duties to
support day-to-day operations for the Regional Director and
regional office staff, including, but not limited to:
? Answer phones, take messages and direct calls and e-mails to
appropriate parties; prioritize and immediately handle
time-sensitive messages and requests.
?Respond to inquiries relating to the Southern Tier Regional
Council and Southern Tier Office, and to unsolicited inquiries from
small businesses, start-up companies and others for program
information and referral.
? Create, organize and maintain records, correspondence and
other related materials for Regional Director and Southern Tier
?Handle all scheduling matters: confirm meetings and conference
calls, screen and reserve meeting rooms and arrange for required
parking, provide for building security clearance, resolve
scheduling conflicts, monitor schedule changes, provide meeting
reminders and updates.
?Prepare, proofread and coordinate production and distribution
of reports, agendas, presentations and other documents as needed.
Ensure meeting materials are complete, orderly, and available in
advance of each meeting. Prepare meeting minutes, maintain meeting
records, and other key office documentation.
?Make all necessary travel arrangements, prepare itineraries and
detailed travel schedules, and ensure that all travel documents are
in order and available as needed.
?Coordinate with other departments and across ESDC and DED as
needed to ensure proper submittal and timely handling of required
paperwork, including, but not limited to, purchase requests,
payment authorization forms, business meal authorization expense
reports, pre-travel requests, mileage and expense reports, tax
exemption forms, shipping receipts and other office documents in a
? Maintain centralized office filing systems, including both
electronic and hard copy files. Review files periodically and
screen for materials that can be disposed of according to file
retention guidelines and materials that can be stored
?Inventory, order, and maintain all office supplies and
coordinate maintenance of office equipment.
?Support on-time, accurate reporting of ST office and Regional
Council projects and activities as needed.
- Provide staff support for Governor's events, Regional Council
activities, and other meetings and events as needed. Support the ST
team in their representation of the agency at meetings.
- Special Projects - Perform special projects as required.
Additional Comments w/ comprehensive benefits package
WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY