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Administrative Assistant

Company: Addison Group
Location: Binghamton
Posted on: December 1, 2019

Job Description:

This is one of the nation's largest law firms, providing a wide variety of legal services to clients throughout the United States and around the world from offices in New York, Los Angeles, Chicago, Washington, D.C., Boston, Boca Raton, Newark, New Orleans, Paris, London, Sao Paulo, Hong Kong and Beijing.

A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The individual must be able to work well in a team environment.

Responsibilities include, but are not limited to:

Support lawyers in the Firm's legal departments

Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel

Coordinate attorneys' travel schedules, transportation and accommodations

Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner

Accurately edit all documents, briefs, and agreements

Build client relationships by courteously communicating with clients and co-workers

Work as part of a secretarial service center and provide assistance to other attorneys

Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.

Demonstrate the highest level of confidentiality with client and attorney information

Prepare expense reports via Chrome River system and invoices via the invoice form and submit as appropriate

Input time entries in DTE in a timely manner

Liaise with Client Operations team for Partner billing matters

Prepare correspondence, client materials and presentation materials

Other projects and duties as assigned

Requirements:

Bachelor's Degree

3-5 years of administrative or legal experience

Mastery of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software

Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy

Maintain composure in high-pressure situations and a fast-paced, multi-authority environment

Multi-task and manage priorities effectively Discretion when dealing with confidential matters

Exceptional follow-up and follow-through skills

Available to work overtime as needed

#LI5 #LI-MC1

Keywords: Addison Group, Binghamton , Administrative Assistant, Administration, Clerical , Binghamton, New York

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