Associate Registrar - Mansfield

Company: Commonwealth University
Location: Mansfield
Posted on: June 29, 2025

Job Description:

Posting Details Posting NumberS284Classification TitleOperational Leadership/Professional 180Working Title Associate Registrar - MansfieldDepartmentRegistrar's OfficeHome CampusMansfieldCityMansfieldStatePennsylvaniaZip Code16933Bargaining UnitNon-representedWork LocationHome CampusPosition TypeManagementTemporary/ PermanentPermanentFull-time/ Part-timeFull-TimeIf Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)Benefits The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:Medical and prescription drug benefits.Generous retirement plans, two options:Alternative Retirement Plan (ARP)State Employees’ Retirement System (SERS)Tuition benefits for employees and dependents.Paid time off.Employer-paid dental and vision benefits.Employer-paid life insurance.Voluntary insurances and additional retirement programs.*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.Start Time8:00 amEnd Time4:30 pmHours Per Week37.5 hours per week Days Worked (Check all that apply)Mon, Tues, Wed, Thurs, FriSalaryCommensurate with ExperienceAnticipated Start Date7/14/2025Anticipated End DateN/A Position Summary Information Position PurposeReporting to the University Registrar, the Associate Registrar (Mansfield) is responsible for planning, organizing, and evaluating the daily operations of the Mansfield campus. This position collaborates with the Registrar and Associate and Assistant Registrars at other Commonwealth campuses to administer student enrollment activities and ensures functional use of the university system enrollment management system. This position is responsible for ensuring students at Mansfield campus can successfully enroll and access their information during their attendance and after graduation. The position will assist with developing, implementing and maintaining of the policies, procedures and processes for student enrollment activities following admissions. This position is responsible for protecting student information and providing reports concerning student enrollment at the Mansfield campus and within Commonwealth University.The primary purpose of this position is to provide decision making authority for all enrollment services for the Mansfield campus and to provide user-related management, business knowledge and expertise for development and management of the administrative aspects of the campus-wide Banner Student Information System, the Curriculum Management System, and the Degree Works Audit system for the Registrar offices of Commonwealth University of Pennsylvania. The incumbent evaluates and makes recommendations on technical and functional specification needs, system changes and service business practices as it relates to the technology systems supporting Registrar offices.Description of DutiesWorking under minimal direction from the University Registrar, the Associate Registrar (Mansfield Campus) develops, implements and maintains systems used for core business functions to include course maintenance, class scheduling, registration, grades, records, reporting and data management. Work with information technologies on upgrades, testing and coordinate solutions and corrective actions. Provides training on systems as needed. Coordinate with the Registrar on new, revised, or deleted courses for the purpose of maintaining course requisite integrity in the student record system and provide user-related management, business knowledge and expertise for development and operational support/management of the administrative aspects of the campus-wide Banner System and other registrar technologies. Evaluates and makes recommendations on technical and functional specification needs, system changes and service business practices as it relates to all enrollment management systems, including the continued management and preservation of Mansfield academic history and catalogs.Hire, manage and motivate assigned AFSCME staff members, delegate responsibilities, identify training needs, and evaluate performance. Provide leadership, management and direction to the registration, curriculum management, degree conferral and records functions and assigned staff within designated areas, including professional development activities, performance evaluations and corrective actions at Mansfield campus. Participates and performs assignments to ensure maximum utilization of the capacities of and matching opportunities for the staff.Provide support, assistance, technical advice, guidance, information, and problem solving to faculty, staff, students and visitors in relation to the operations of Records and the Office of the Registrar at Mansfield campus.Serves as liaison to the Registrar at the Mansfield campus and provide counsel to students, faculty and staff on academic, registration, and records issues for assigned areas at the Mansfield campus and discuss problems with appropriate university officials and seek solutions within the framework of established policies and regulations. Responsible for collecting, recording, maintaining and reporting of student records within FERPA guidelines, e.g., grades, registration data, transcripts, mid-term verification, athletic eligibility, residency appeals, and other associated audits particularly for the Mansfield campus.Assist the Registrar with projects including serving on committees or teams as directed, providing project analysis and research, and preparing documents and reports. Work in collaboration on student records research, data analyzing and trouble shooting. Manage on-going special programs. Completes and delivers presentations, official reports, surveys and data analysis.Ensure adherence to state, federal and university and PASSHE policies, procedures, regulations, and guidelines as appropriate for assigned areas, including FERPA requests, serve as liaison to Registrar at the Mansfield campus as well as assist in the development and enhancement of office policies and procedures working with the unified Registrar offices across the Commonwealth University of PA.Manage grade and transcript processing, coordinate academic information for graduation clearance, and compile statistical information and prepare reports. Manage projects and reporting related to the Mansfield campus utilization of the student information, the curriculum management system, and the degree audit system including collaborating with institution technology, communicating database upgrades and improvements to the academic community. Plan, direct, implement and manage an extensive variety of student and administrative records and services provided for the University. Continuous improvement of the database as it relates to the degree audit, student self-service in the database and enhancements to the database for faculty and staff.Decision MakingThe Associate Registrar is responsible for managing all staff and operations at Mansfield campus including:Reviewing, improving, implementing and governing the scheduling and registration processes, and student records management through the implementation of practices and procedures as defined by departmental, academic and fiscal policy.Review, plan and implement a viable mechanism for the allocation of classrooms which are utilized by academic departments each session.Evaluate current practices and procedures, make recommendations for effective change and provide documentation to support recommendations. Modifies or changes same as needed.Fiscal ResponsibilityAssist the University Registrar in developing and monitoring the operating budgets.Supervisory ResponsibilityResponsible for directing, supervising and overseeing the administrative staff in the performance of the work of the Mansfield Registrar office.Minimum Requirements ProfileMaster’s degree in a relevant field with two (2) years of related administrative work experience in higher education;ORBachelor’s degree with five (5) years for equivalent of work demonstrating progressive responsibilities and experience in a registrar office, including the supervision and management of a diverse staff is required.Preferred QualificationsExperience with enrollment management, records management, as well as registration systems, particularly Banner, are preferred, as is a clear understanding of rules, regulations and laws governing student records and information. Familiarity with emerging technologies and internet tools related to student records and information is also preferred.Applicant Rating CriteriaKnowledge, Skills & AbilitiesThis position requires a highly motivated team-leader with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships inside and outside of the registrar office, as well as possess the ability to prioritize effectively, excellent proactively solve problems, manage multiple short and long term projects simultaneously with high levels of accuracy and achieve goals within or ahead of established time frames. This position requires written, verbal, and interpersonal communication skills, as well as strong organizational skills and understanding of student information, degree audit, and curriculum management systems. The Associate Registrar must also demonstrate the ability to work well with students, faculty and staff at all levels within a diverse, multi-cultural, collaborative environment.Essential Functions1. Sitting – 80%; walking – 10%; standing – 10%2. Working indoors – 95% and Outdoors (for errands) – 5%3. Frequent lifting of objects weighing less than 5 pounds4. Occasional lifting of objects weighing up to 60 pounds5. Reaching for objects at, above and below shoulder6. Occasionally twisting at waist, and stretching to reach objects7. Basic math skills and reading skills including understanding written documents8. Writing skills in preparing and organizing documents9. Sensory skills, i.e. visual, hearing, and speaking10. Keyboard skills Posting Detail Information Open Date mm-dd-yyyy06/17/2025Close Date mm-dd-yyyyOpen Until FilledYesSpecial Instructions to ApplicantsFor full consideration, applications must be received by June 29, 2025.Finalists for this position must communicate well and successfully complete an interview process.Completing this search is contingent upon available funding.Background ClearancesOffers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.Diversity StatementAt Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:• Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.• Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.• Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.Title IX/CleryThe University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. For information on the University’s crime statistics, which is available in a publication called “Annual Security Report”, please contact Commonwealth University – Bloomsburg Police at 570-389-2211, Commonwealth University – Mansfield Police at 570-662-4900, or Commonwealth University – Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.About Commonwealth University of PAThe Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.Quick Linkhttps://commonwealthu.peopleadmin.com/postings/4132 Salary: . Date posted: 06/18/2025

Keywords: Commonwealth University, Binghamton , Associate Registrar - Mansfield, Administration, Clerical , Mansfield, New York