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Executive Administrative Assistant

Company: NESC Staffing
Location: Binghamton
Posted on: November 19, 2022

Job Description:

All Candidates Must Be Covid-19 Vaccinated All Candidates Must Be US Citizens Role Overview:We are seeking an Executive Administrative Assistant to support the fast-paced environment in Business Development Organization. The position is a hybrid or remote role, however the ideal candidate would be located near Binghamton, NY.Additional Job Responsibilities:--- Performs complex administrative activities in close relationship to the day-to-day work of executive leadership.This will require prioritizing and managing multiple tasks, often with short lead-time.--- Will support individuals from multi-functional areas, but normally works in a confidential and highly responsiverelationship with leadership.--- Complex calendar management, including schedule/coordinate of appointments/meetings and follow up on delegated items including the coordination of conference rooms and making priority decisions to resolve schedule conflicts.--- Make extensive and sometimes complex travel arrangements, including coordinating with other offices, customers and locations.--- Prepare detailed, timely and accurate expense reports, following established policies and procedures.--- Monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports and leadership engagement opportunities, and coordinating meetings.--- Organize and arrange event/vendor executive visits; ensures quality, assigns and directs building management and office staff (reception, catering, events, security, tech/AV, cleaning etc).--- Secure conference rooms and supplies for visits and meetings, as needed.--- Ensure attendee list/visitor authorization forms are submitted to security.--- Interface between management, building management, IT and office staff on all issues related to physical office space as needed.--- Serve as main point of contact for executive visits / external meetings.--- Work efficiently in a fast-paced work environment, requiring quality work, flexibility and individual initiative, and requires the ability to handle a variety of tasks quickly and efficiently.--- Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.--- Other administrative tasks, as delegated and requested.Preferred Skills/Experience:--- Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and all products.--- SAP, Concur, SharePoint experience.--- Strong background in customer service.--- Professional demeanor/presence, ability to work on sensitive and confidential matters effectively .--- Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously.--- Possess a high level of organization skills, with a strong focus on results and attention to detail.--- Excellent written and oral communication skills .--- Ability to work independently, think critically and provide proactive solutions with limited to no supervision.--- Event planning experience.--- Minimum of 5 years of experience supporting at the executive level.--- Familiarity of working across global locations and time zones is essential.--- Ability to work in high stress environment.Ideal candidate:Candidate will be able to handle and work well under high stress while adapting well to different personalities. Is flexible with schedule and has been in executive role supporting a Vice President or higher in an organization.Candidate is experienced in calendar management, travel and expense and proficient in Microsoft 365, Share Point and Microsoft Teams.Job Type: Full-timePay: $30.00 - $34.00 per hourSchedule: 8 hour shift Day shift Monday to FridayEducation: High school or equivalent (Required)Experience: Heavy calendar management: 3 years (Required) Microsoft 356: 1 year (Required) SharePoint: 1 year (Required) Executive Administrative Assistance: 3 years (Required)Work Location: One location

Keywords: NESC Staffing, Binghamton , Executive Administrative Assistant, Administration, Clerical , Binghamton, New York

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