Executive Administrative Assistant

Company: Mirabito Energy Products Corporate Office Division
Location: Binghamton
Posted on: November 14, 2021

Job Description:

JOB DESCRIPTION

Position: Executive Administrative Assistant
Reports to: Chairman of the Board/Chief Executive Officer
Status: Non-Exempt
ESSENTIAL FUNCTIONS - include and are not limited to:

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports
• Develops positive and strategic relationships at all levels of the organization
• Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
• Responsible for directing and deploying support staff or other resources
• Reports to a C-suite executive
  RESPONSIBILITIES - include and are not limited to:
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and set up meetings
  • Reconcile expenses and prepare weekly, monthly or quarterly reports
  • Coordinate travel and accommodation arrangements
  • Organize monthly board meeting agenda and exhibits
  • Assist with corporate sponsorships, donations, trade memberships and political requests
  • Format information for internal and external communication - memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and mail, distribute correspondence
    QUALIFICATIONS AND SKILLS - include and are not limited to:
    • High level of organization skills and attention to detail
    • Strong self-management and decision making skills
    • Excellent written, verbal and interpersonal communication skills
    • Delivers a diplomatic approach to problem solving and confidential information
    • Associates Degree or above with five (5) years of relevant executive administrative assistant experience preferred
      BENEFITS - for all eligible employees*:
      • Paid Time Off
      • Employee Assistance Program
      • Tuition Assistance*
      • Health, Dental, & Vision*
      • 401k Plan with Company Match*
      • Group Term Life Insurance*
        MIRAD1

Keywords: Mirabito Energy Products Corporate Office Division, Binghamton , Executive Administrative Assistant, Administration, Clerical , Binghamton, New York