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Executive Administrative Assistant

Company: Mirabito Energy Products Corporate Office Division
Location: Binghamton
Posted on: November 14, 2021

Job Description:


Position: Executive Administrative Assistant
Reports to: Chairman of the Board/Chief Executive Officer
Status: Non-Exempt
ESSENTIAL FUNCTIONS - include and are not limited to:

  • Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
  • Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
  • Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports
  • Develops positive and strategic relationships at all levels of the organization
  • Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
  • Responsible for directing and deploying support staff or other resources
  • Reports to a C-suite executive
    RESPONSIBILITIES - include and are not limited to:
    • Act as the point of contact among executives, employees, clients and other external partners
    • Manage information flow in a timely and accurate manner
    • Manage executives' calendars and set up meetings
    • Reconcile expenses and prepare weekly, monthly or quarterly reports
    • Coordinate travel and accommodation arrangements
    • Organize monthly board meeting agenda and exhibits
    • Assist with corporate sponsorships, donations, trade memberships and political requests
    • Format information for internal and external communication - memos, emails, presentations, reports
    • Take minutes during meetings
    • Screen and direct phone calls and mail, distribute correspondence
      QUALIFICATIONS AND SKILLS - include and are not limited to:
      • High level of organization skills and attention to detail
      • Strong self-management and decision making skills
      • Excellent written, verbal and interpersonal communication skills
      • Delivers a diplomatic approach to problem solving and confidential information
      • Associates Degree or above with five (5) years of relevant executive administrative assistant experience preferred
        BENEFITS - for all eligible employees*:
        • Paid Time Off
        • Employee Assistance Program
        • Tuition Assistance*
        • Health, Dental, & Vision*
        • 401k Plan with Company Match*
        • Group Term Life Insurance*

Keywords: Mirabito Energy Products Corporate Office Division, Binghamton , Executive Administrative Assistant, Administration, Clerical , Binghamton, New York

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